Administrative Officer

Book My College - Admission Office

0 Years

12000 - 15000 Monthly

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Posted: 04 Apr 25

Job Description

Required skills: Strong Communication
Location : Gandhipuram, Coimbatore
Any degree accepted.

Female staffs only
Office time: 10 AM to 6 PM

Freshers can also apply.

Key Responsibilities:

Office Management and Administration:
- Oversee daily office operations to ensure everything runs smoothly, including managing office supplies, equipment, and maintaining office cleanliness.
- Ensure that office facilities are well-maintained and that any maintenance or repairs are addressed promptly.
- Organize office workflows, including filing systems, record-keeping, and ensuring that documents are properly stored for easy retrieval.
Correspondence and Communication:
- Act as a liaison between departments, management, clients, and external stakeholders, facilitating clear and timely communication.
- Draft, proofread, and send official communications, such as emails, memos, letters, and reports.
- Manage incoming and outgoing mail and packages, and ensure the efficient distribution of information to relevant parties.
Scheduling and Coordination:
- Schedule appointments, meetings, and events for the organization’s management or other departments.
- Coordinate travel arrangements, including booking transportation and accommodation for staff or executives when necessary.
- Organize and prepare materials for meetings, including agendas, presentations, and reports, ensuring that all participants are prepared and informed.
Human Resource Support:
- Assist with recruitment processes, including scheduling interviews, preparing job descriptions, and maintaining employee records.
- Support the HR team with employee onboarding, including preparing orientation materials, handling documentation, and setting up workspaces.
- Maintain employee attendance records, process leave requests, and assist in payroll preparation by compiling attendance data.
Financial and Budgetary Assistance:
- Assist with basic budget tracking, financial reporting, and maintaining records of office expenses and purchases.
- Handle invoicing, prepare purchase orders, and ensure payments are made in a timely manner.
- Support the finance team by maintaining accurate records of office-related financial transactions.
Record Keeping and Reporting:
- Ensure proper documentation and filing of records, contracts, and other important documents, both in digital and physical formats.
- Maintain inventory and records of office supplies and materials.
- Generate reports on office activities, employee performance, and other metrics as required by management.
Problem-Solving and Troubleshooting:
- Address any administrative issues that may arise, such as delays in operations, miscommunications, or logistical challenges.
- Act as the first point of contact for staff or external parties needing assistance with administrative processes.
- Work collaboratively with other departments to resolve issues and ensure smooth operations.
Compliance and Policy Adherence:
- Ensure that the organization complies with internal policies and external regulations regarding record-keeping, employee rights, and workplace safety.
- Assist with audits by providing necessary documentation and ensuring compliance with administrative protocols.
- Maintain confidentiality of sensitive information, such as employee records and financial data.
Technology and Systems Management:
- Use office software and other tools to manage and store documents, track schedules, and communicate with teams.
- Update databases and manage records using management software, ensuring data accuracy and security.
- Assist in the implementation of new office technologies or systems to improve efficiency.

More information about this Administrative Officer Job

Please go through the below FAQs to get all answers related to the given Administrative Officer job

What are the job requirements to apply for this Administrative Officer job position?
- Ans: A candidate must have a minimum of fresher as an Administrative Officer

What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: B.Com, BA, BBA/BBM, BCA, BSc, CS, 12th Pass (HSE)
What are the salary requirements for this job?
- Ans: The salary range is between 12000 and 15000 Monthly. The Salary will depend on the interview. This Administrative Officer is a Full Time in Coimbatore.
What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
This Administrative Officer is a work from home job?
- Ans: No ,its not a Work from Home Job.
How many job vacancies are opening for the Administrative Officer position?
- Ans: There are immediate 1 job openings for Administrative Officer in our Organisation.