Front Office Executive

K Four Apartment & Hotels Private Limited

0 Years

18000 - 23000 Monthly

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Posted: 04 Apr 25

Job Description

- Greet and welcome guests as soon as they arrive at the office

- Direct visitors to the appropriate person and office

- Answer, screen, and forward incoming phone calls

- Ensure reception area is tidy and presentable, with all necessary stationery and material

- Provide basic and accurate information in-person and via phone/email

- Receive, sort, and distribute daily mail/deliveries

- Maintain office security by following safety procedures and controlling access via the reception desk

- Order front office supplies and keep inventory of stock

- Update calendars and schedule meetings

- Perform other clerical receptionist duties.

Key Responsibilities:

Reception and Visitor Management:
- Greet and welcome visitors, clients, and guests with a friendly and professional demeanor.
- Direct visitors to the appropriate departments or individuals.
- Ensure that visitor logs are maintained and that security protocols are followed when needed.
- Answer and direct phone calls to the appropriate team members, ensuring accurate message-taking when necessary.
Administrative Support:
- Handle incoming and outgoing mail, packages, and deliveries.
- Maintain the front desk area, ensuring it is organized and presentable at all times.
- Assist with scheduling appointments, meetings, and conference room bookings for employees and management.
- Support the HR or administration team with basic office tasks such as filing, organizing documents, and maintaining records.
Office Management:
- Ensure the office is stocked with necessary supplies, including stationery, office equipment, and refreshments.
- Maintain a well-organized office environment by assisting with office organization and tidiness.
- Assist in coordinating office maintenance, including reporting issues with equipment or facilities to the relevant departments.
- Coordinate with vendors and service providers as needed for office services and maintenance.
Communication and Coordination:
- Maintain a professional and courteous relationship with clients, vendors, and visitors, both in-person and over the phone.
- Handle general inquiries and provide information about the company, products, or services to clients and visitors.
- Ensure effective communication between departments, relaying messages or assisting with scheduling and coordination.
Data Entry and Record Keeping:
- Enter and update company information and documentation into databases or systems as needed.
- Maintain a filing system for office records, invoices, contracts, and other important documents.
- Keep track of office supplies and maintain inventory records for procurement purposes.
Support to Management and Employees:
- Assist the management team with scheduling, coordinating events, and organizing meetings or conferences.
- Help employees with various administrative tasks as needed, including preparing documents, photocopying, and printing.
- Assist with employee onboarding, setting up workstations, and coordinating new hire documentation.
Customer Service and Relationship Building:
- Act as a liaison between clients and the company, offering excellent customer service and resolving basic issues or queries.
- Maintain a positive and professional attitude when interacting with both internal and external clients.
- Handle basic inquiries and follow up with clients to ensure satisfaction and positive relationships with the company.

More information about this Front Office Executive Job

Please go through the below FAQs to get all answers related to the given Front Office Executive job

What are the job requirements to apply for this Front Office Executive job position?
- Ans: A candidate must have a minimum of fresher as an Front Office Executive

What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: Diploma, B.Com, BA, 12th Pass (HSE)
What are the salary requirements for this job?
- Ans: The salary range is between 18000 and 23000 Monthly. The Salary will depend on the interview. This Front Office Executive is a Full Time in Madurai, Tirunalveli, Ramanathapuram.
What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
This Front Office Executive is a work from home job?
- Ans: No ,its not a Work from Home Job.
How many job vacancies are opening for the Front Office Executive position?
- Ans: There are immediate 1 job openings for Front Office Executive in our Organisation.