Office Assistant Jobs Opening in Aakash system pvt. ltd. at Bhikaji Cama Place, Delhi
Job Description
Job Title: Office Assistant
Job Summary:
An Office Assistant plays a crucial role in ensuring the smooth operation of the office environment by providing administrative support to staff and management. This role involves performing a wide range of tasks, including organizing office supplies, handling communications, maintaining office records, and assisting with clerical duties. The Office Assistant is often the first point of contact for visitors and employees, making it an essential role in ensuring the efficiency and functionality of the office.
- Schedule and plan meetings and appointments
- Monitor level of supplies and handle shortages
- Resolve office-related malfunctions and respond to requests or issues
- Coordinate with other departments to ensure compliance with established policies
- Maintain trusting relationships with suppliers, customers and colleagues
- Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
- Knowledge of “back-office” computer systems (ERP software)
- Working knowledge of office equipment
- Thorough understanding of office management procedures
Key Responsibilities:
Administrative Support:
Provide general administrative assistance to office staff and management, including scheduling appointments, meetings, and conferences.
Handle incoming phone calls, emails, and other correspondence, directing them to the appropriate individuals or departments.
Assist in preparing documents, reports, and presentations as required by the team or management.
Maintain and organize filing systems, both digital and physical, ensuring that documents are easily accessible and up-to-date.
Assist with data entry and updating databases as necessary.
Office Management:
Maintain an organized and clean office environment by ensuring that office supplies are stocked, equipment is functional, and the workspace is presentable.
Order and manage office supplies, including stationery, printer ink, and other essential materials, keeping track of inventory and ordering new supplies when necessary.
Assist in the preparation of office meetings, ensuring that meeting rooms are set up and that necessary materials are available for attendees.
Perform basic maintenance tasks such as arranging for repair services, managing mail and deliveries, and coordinating office events or activities.
Customer and Visitor Interaction:
Serve as the first point of contact for visitors, greeting them professionally, ensuring they are signed in, and directing them to the appropriate office staff or meeting rooms.
Provide excellent customer service, ensuring a positive impression of the company when interacting with clients, customers, and vendors.
Handle guest inquiries and provide relevant information, while maintaining a courteous and professional demeanor.
Document and Record Management:
Organize, scan, and file physical and electronic documents, ensuring that all records are properly categorized and easily accessible.
Assist in preparing and proofing documents for presentations, proposals, and other office tasks.
Maintain confidentiality and handle sensitive information with discretion.
Scheduling and Calendar Management:
Assist with scheduling and coordinating meetings, appointments, and travel arrangements for staff and management.
Ensure that the office calendar is up-to-date, including meeting times, deadlines, and special events.
Prepare and distribute meeting agendas and take minutes during meetings, ensuring follow-up actions are properly recorded.
Team Collaboration:
Assist other departments with clerical and administrative tasks, offering support to various teams when necessary.
Provide backup support to other office personnel during busy periods or when colleagues are on leave.
General Office Support:
Handle general office duties such as photocopying, printing, and scanning documents.
Coordinate office logistics, such as handling deliveries, managing incoming and outgoing mail, and making sure packages are correctly distributed.
Perform other ad hoc administrative duties as assigned by office managers or department heads.
More information about this Office Assistant Job
Please go through the below FAQs to get all answers related to the given Office Assistant job
- What are the job requirements to apply for this Office Assistant job position?
- Ans: A candidate must have a minimum of fresher as an Office Assistant
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: BA
- What are the salary requirements for this job?
- Ans: The salary range is between 10000 and 15000 Monthly. The Salary will depend on the interview. This Office Assistant is a Full Time in Delhi.
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Office Assistant is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Office Assistant position?
- Ans: There are immediate 1 job openings for Office Assistant in our Organisation.
Job Particulars
Role hr admin
Education BA
Who can apply Freshers
Hiring Process Face to Face Interview
Employment TypeFull Time
Job Id2623954
Job Category MBA , BSc/BCA/BBM , Recruitment
Locality Address Bhikaji Cama Place
State Delhi
Country India
About Company
Aakash Systems Pvt Ltd is an IT rental company that has been serving the industry for the last 37 years. Based in Bhikaji Cama Place, New Delhi
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