Secretary - Construction

M Gheewala Global HR Consultants

3+ Years

10000 - 15000 Monthly

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Posted: 19 Apr 25

Job Description

3+ years experience & have Bachelor on any stream /Diploma in computer

Interested candidates can send their updated CV, Passport Copy, Photo & Experience Certificates by email with the position applied in the subject line.

Exciting job opportunities in UAE! Looking for a new job opportunity? M Gheewala Global HR Consultants can help you land your dream job. With our extensive network of clients and recruiters, we can help you find the perfect position for your skills and experience.

Key Responsibilities

1. Administrative Support

Provide administrative support to the construction project management team, including Project Managers, Site Managers, and engineers.
Maintain and organize project files, documentation, and records in both physical and digital formats.
Ensure that all construction-related documents, such as contracts, blueprints, permits, and approvals, are properly filed and easily accessible.
Prepare and format reports, presentations, and correspondence as required by the team.
Assist in the preparation and distribution of project documentation, including requests for proposals (RFPs), quotes, and contract terms.

2. Scheduling and Coordination

Manage the calendar of the construction team, scheduling meetings, site visits, and project updates.
Coordinate appointments, ensuring that key personnel are available for meetings and site inspections.
Assist in scheduling and confirming appointments for vendors, subcontractors, and clients.
Organize travel arrangements for the construction team, including transportation, accommodations, and itineraries for site visits or business travel.
Track project milestones and deadlines, ensuring that all involved parties are aware of upcoming events or deadlines.

3. Communication and Liaison

Serve as the primary point of contact between the construction team and external stakeholders, including clients, vendors, subcontractors, and regulatory authorities.
Handle incoming phone calls, emails, and other forms of correspondence, directing inquiries to the appropriate team member when necessary.
Take minutes during construction meetings, ensuring accurate notes and action items are recorded and distributed promptly.
Ensure that project-related communication is clear and efficiently shared between all team members.

4. Document Control and Filing

Maintain an organized filing system for all construction-related documents, ensuring compliance with company policies and legal requirements.
Update and track the status of ongoing projects, permits, contracts, and change orders, ensuring documentation is current and complete.
Assist in compiling and preparing documents for legal and regulatory compliance, including work permits and safety reports.
Ensure that all project documentation is correctly archived for future reference.

5. Office Support and Maintenance

Assist with maintaining office supplies and equipment, ensuring that all necessary materials are available for the construction team.
Monitor office supplies and reorder materials as needed, such as stationery, printer cartridges, and construction-related forms.
Coordinate with the office manager or facility management team to ensure the office is organized, clean, and well-equipped for daily operations.
Assist with general office administrative tasks, including filing, copying, scanning, and organizing materials.

6. Project Support

Assist in monitoring the progress of construction projects by helping track milestones and reporting any issues or delays to the project manager.
Help coordinate the submission of project reports, documents, and permits, ensuring all deadlines are met.
Assist with the preparation of project bids, quotes, and contract negotiations, compiling required information and documentation.

7. Financial Assistance

Help with basic accounting tasks, including processing invoices, purchase orders, and ensuring timely payments for subcontractors and vendors.
Track budgetary information and assist in preparing cost reports and estimates for ongoing or upcoming projects.

More information about this Secretary - Construction Job

Please go through the below FAQs to get all answers related to the given Secretary - Construction job

What are the job requirements to apply for this Secretary - Construction job position?
- Ans: A candidate must have a minimum of 3+ year experience as an Secretary - Construction

What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: Diploma, B.Com, BA, BBA/BBM, BCA, BE/B.Tech, BSc
What are the salary requirements for this job?
- Ans: The salary range is between 10000 and 15000 Monthly. The Salary will depend on the interview. This Secretary - Construction is a Full Time in Mumbai.
What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
This Secretary - Construction is a work from home job?
- Ans: No ,its not a Work from Home Job.
How many job vacancies are opening for the Secretary - Construction position?
- Ans: There are immediate 1 job openings for Secretary - Construction in our Organisation.